How Invisible Work Is Derailing Your Firm's Productivity–And How To Fix It
From chasing down client documents and clarifying unclear requests to manually tracking time and sending repetitive status updates, your accounting firm is probably all too familiar with the constant stream of small “quick” tasks that never make it onto the timesheet. These untracked, unplanned tasks are known as invisible work, and they can pose a serious risk to your team’s productivity, morale, and even profits.
Invisible work doesn’t just lead to frustrated accountants. It can cause burnout and project delays—and it chips away at billable hours. But the good news is that with the right systems in place, you can shed light on overlooked tasks and make this work visible, measurable, and manageable. At Levvy, we know the struggle of invisible work—and we’re here to help you bring it to the surface.
The Invisible Work Problem
The work may be invisible, but the effects certainly aren’t. Unmeasured tasks can contribute to a number of issues in your firm, including:
- Eats up untracked time – Those “quick” admin tasks often snowball into hours of non-billable work. Without visibility, you can’t accurately plan capacity or measure performance.
- Creates bottlenecks and delays – Missing information or unclear communication can delay—and even halt—projects, frustrating staff and clients alike.
- Hurts morale and profitability – Staff end up overworked and undervalued, workloads are underestimated, and opportunities for improved processes are missed.
How to Assess Invisible Work in Your Firm
The first step in solving the problem is spotting it. Here’s how to start uncovering the untracked tasks holding your team back:
- Look for patterns. Keep an eye out for frequent client follow-ups, repeated status check-ins, or rework caused by unclear instructions.
- Track unplanned tasks for just one week—you’ll likely be surprised by how much time they consume.
- Compare actual hours worked to billable hours to see how much capacity is being lost to untracked work.
Once you see how much time is being eaten up by invisible work, you’ll realize how crucial it is to tackle the issue and streamline your processes. Luckily, Levvy is the perfect solution.
Make Invisible Work Visible with Levvy
It’s time to bring those invisible tasks to light! Here are a few of the best ways to make invisible work a thing of the past—and how Levvy can help.
Unified Task Management
Scattered communication is a root issue of invisible work, from emails and chat messages to hallway conversations. When tasks aren’t captured in one place, they’re easy to forget, duplicate, or delay. That’s where a single, centralized dashboard can be a gamechanger. With Levvy, client communications are automatically turned into tasks—and everyone knows exactly what’s on their plate.
Ad Hoc Task Capture
The impact of unplanned requests shouldn’t be underestimated. Even a seemingly “quick” client question can interrupt focus, derail planned schedules, and snowball into hours of extra work. Having a fast, consistent way to log and track these requests keeps them visible and prevents last-minute surprises from overwhelming your team. Levvy makes it easy to record these on the spot without disrupting your workflow.
Automatic Time Tracking
Manual time tracking isn’t just tedious—it can also cause a great deal of invisible work. It’s easy to forget to log every little task. And even when things seem small, they can add up to major underreported hours. Ultimately, this skews capacity planning and billing accuracy. Levvy’s automatic time tracking provides a clear, honest picture of where time is really going, helping you see which “minor” tasks are actually eating into productivity.
Reporting & Analytics
You can’t improve what you can’t measure. Without data, invisible work remains exactly that—invisible. Real-time reporting on utilization, capacity, and work distribution highlights bottlenecks and workload imbalances before they become burnout or missed deadlines. Levvy’s reporting tools give you that visibility so you can make informed, proactive decisions.
The Bottom Line
The work may be invisible, but it’s certainly not harmless. Without properly measuring and tracking tasks, you could be draining your firm’s productivity, profitability, and team morale. The good news? With Levvy, you can bring hidden workloads into the light, reclaim lost time, and create a more efficient, profitable, and engaged workplace.
Book a demo to uncover and eliminate your firm’s invisible work today!
